# Understanding the Expenses Tab

May 28, 2025

Last Updated March 3, 2026

[Back to Help Center](https://www.rho.co/help-center/expenses)

Rho's expense management tool enables all members of your organization to track spend, get approvals when needed, and review unexpected or out-of-policy spend.

**The Expenses** feature is enabled by default in the navigation menu, and all Rho card transactions will automatically flow through the **Expenses Tab**.

The views for **Expenses** will vary by user group.

![A table displaying company expenses with columns for date, approvals, and status. Two entries show amounts, dates, and approval details.](https://www.rho.co/_next/image?url=https%3A%2F%2Fa.storyblok.com%2Ff%2F332122%2Fac31227721%2F6745e2c80f5590502e3398a1_6724e0585b2b1d2b03e0bbbc_670bf3a42166272709376deb_66cf5194537614b1ea27ebeb_19859056163099.png&w=1440&q=90)

### Company Expenses tab

**The Company** tab in **Expenses** shows:

- **Account Owners** and **Admins** all Rho Card spend across the whole organization.

- **Department Owners** all Rho Card spend in their department(s)


In this tab, you can search for specific transactions or filter by **Users, Status, Departments**, and more to review spend. You can also sync to your accounting software.

### Personal Expenses tab

In the **Personal Expenses** tab, all Rho users can see their own expenses and review the status of each transaction.

### Policies tab

In the **Policies** tab, you can store your business policy documents and set up spending rules that determine how transactions flow through the expense process. You can also configure separate policies for **Expenses** and **Reimbursements**. As an Account Owner or Admin, you can add your expense policy documents in the **Employee Handbook** field below:

![A webpage titled "Employee handbook" with an "Upload Document" button and a message indicating no uploaded documents.](https://www.rho.co/_next/image?url=https%3A%2F%2Fa.storyblok.com%2Ff%2F332122%2F21c38fdf86%2F67f58592f38560a9e4c65e93_employee-20handbook.png&w=1440&q=90)

Account Owners and Admins can also set up new rules and edit existing rules in this tab.

![Interface showing financial rules with options for Rho Cards, Reimbursements, Credits, Penalties, and Exceptions, each with specific conditions.](https://www.rho.co/_next/image?url=https%3A%2F%2Fa.storyblok.com%2Ff%2F332122%2Fac3bc7bbe4%2F67f5831e674b518c9fa4f600_expense-20-20rules.png&w=1440&q=90)

You can use the **Reimbursement** widget to decide whether your policies apply only to expenses or to reimbursements as well. For more information about Rho's expense features, please see our [Expenses Collection](https://www.rho.co/help-center/expenses).

[Back to Help Center](https://www.rho.co/help-center/expenses)

[**How to set up Rho's QuickBooks Integration**](https://www.rho.co/help-center/accounting/how-to-set-up-rhos-quickbooks-integration)

[**How Do I Contact Support?**](https://www.rho.co/help-center/general-rho-information/how-do-i-contact-support)

[**How to Add Your Rho Card to your Digital Wallet**](https://www.rho.co/help-center/cards/how-to-add-your-rho-card-to-your-digital-wallet)

[**How to Upload a Receipt in the Mobile App**](https://www.rho.co/help-center/mobile-app/how-to-upload-a-receipt-in-the-mobile-app)